Items for Commission decisions on procedural reforms for structural influence of neighborhood councils

I

Ideas proposed by NCRC commissioners at January 16th meeting for deliberation at February 1st meeting:

 

1.

Need to say clearly that NCs should be able to weigh in on any decision made at City Hall.

Charter?

2.

Agenda times should be searchable by topic, area, and be able to continuously follow items by email.

Ordinance

3.

Simplify process to follow Community Impact Statements.

Ordinance

4.

Need to define reasonable notice as listed in 907 and create mechanism for overriding it in emergency circumstances.

Ordinance

5.

Agenda items should list if NC was contacted and if response was received.

Ordinance

6.

Commission meetings should be easier to find; minutes and agendas should be posted sooner.

Ordinance

7.

Enhance transparency of contact between NCs and city council and agencies.

Ordinance

8.

Should be easy for NCs to send decisions to official.

Ordinance

9.

Automatic submission of housing/land use issues to NCs.

   9a) How many times must entities appear before the same bodies?

?

10.

Officials need to be required to state NC decision they’ve received.

Ordinance

11.

City Council, committee, commission meetings should be on camera and people should be able to speak from other parts.

Ordinance

12

City officials should send representatives to NC meetings.

Ordinance

13.

Each department should be required to identify decisions on which community input would be appropriate and means to notify NCs of opportunity for input.

Executive Order

14.

When NC has piece of advice, there should be way to have record of what city official says about that advice.

Ordinance

15.

When NC adopts motion and sends formal communication, there should be a requirement of a formal written response within a certain time.

Ordinance

16.

Boards and commissions should recognize NCs as representatives of their community above typical public commenters.

Executive Order

17.

Boards and commissions should acknowledge NC input and state why they do or do not agree with it.

Ordinance

18.

More contact with direct decision maker – NCs should be notified and asked for input before modifications are made.

Ordinance

19.

CNC report should get enhanced (?)

?

20.

Quality of survey re: Mayor’s budget needs to be enhanced.

Executive Order

21.

Look at sub-divisions of NC that would allow for special ad hoc committees.

?

22.

Uniform policy on Community Impact Statements for all city agendas.

Ordinance

23.

Monthly meeting with councilmember required.

?

24.

Change City Charter as needed to empower NCs.

Charter

25.

Council files****

Ordinance

 

****This item has been separately agendized for the February 1 Commission meeting.

 

 

Additional examples of procedures for structural influence of neighborhood councils in other cities:

                       

26.

City council members attend NC meetings and report information.

Anchorage, AK

27.

Advisory committees convened by each city department on their individual budget.

Portland, OR

28.

Agendas including items relevant to an NC must be sent to the chair of that NC

Columbus, OH; Anchorage, AK

29.

Applicants for zoning permits are notified of relevant NCs  and are advised to contact such NC.

Columbus, OH

30.

City must alter project schedules to give NCs time to respond in an informed manner.

Missoula, MT

31.

City staff visits NC to gather feedback in preparation of budget

St. Paul, MN

32.

City-appointed liaison delivers information from the City to the Neighborhood Association, as well as from the Association back to the City by providing a written summary of the neighborhood meetings and/or issues to the Office of Neighborhoods and the City Manager.  Liaison also responds to requests for information from Neighborhood Associations during their meetings.

Vancouver, WA

33.

Citywide umbrella group submits a written report to the mayor and city council each year re: progress of action plans of the NCs, and making recommendations for priority projects. 

Houston, TX

34.

Co-development of neighborhood plans with city planning staff *

Portland, OR

35.

Given special agenda item at commission meetings for ‘Neighborhood council reports’

Great Falls, MT

36.

Grants program operated by NCs

Minneapolis, MN

37.

Interact with city staff Neighborhood Liaison

Great Falls, MT

38.

Liaisons from city departments present at each NC meeting. 

Tacoma, WA

39.

NCs have been called upon by the city council to hold public meetings on important issues.

Simi Valley, CA

40.

NCs create neighborhood action plans or needs assessments

Minneapolis, MN; Tacoma, WA; Houston, TX; Portland, OR

41.

Neighborhood associations are given special consideration in land use decisions in their neighborhoods including notification and discounted appeal costs.

Eugene, OR

42.

Opinions and results of any votes taken at NCs are presented to City Council

Raleigh, NC

43

Summary of NC discussions and votes on development projects are included in Planning Commission staff report

Simi Valley, CA