Charlotte Laws, Ph.D.
Member of the
 Greater Valley Glen Council
21781 Ventura Blvd., Suite 633
Woodland Hills, CA 91364
Tel.  818.346.5280
Fax.  818.985.1690

Dr. Charlotte Laws - Councilperson Valley Glen

Greater Valley Glen Council General Meeting
December 6, 2004

Call to order, pledge and roll call. Excused absence for Sharon Noble. Alex is absent.

Review of the minutes. Minutes are passed.

Future we need to know the people who vote which way on something. Not just the number.

Public Comments:

Patricia Davenport from Wendy Greuel’s office speaks: Looking forward to Xmas party.

Charlotte – need feedback on the 2000 ordinance with respect to animal license fees. Contacted Wendy’s office, but didn’t hear back.

Carlos and Scott – write letters about property, nuisance abatement, etc.

Sharon – E-mailed quality of life proposal to Wendy and didn’t hear back.

Vic – Business tax reform signed by Mayor Hahn this morning in No. Hollywood.

Judy Price – Wants the voting indicated by name of the person. Detailed.

Charlotte – Agrees to add this to the minutes.

Report from LAPD – two street robberies near here. Looking for a tall guy, 200 lbs. and with a partner. Second robbery on the street, second guy, robbed a pedestrian. People also breaking into homes under renovation.

President’s Report – Hallie gave speech at BONC meeting and told what we have done for the past six months. Not a good idea to pass something just before the general meeting if you want to present it at the General Meeting – committees should not meet just before the General Meeting if passing something is necessary.

Committees Lists Presentation by Hallie – Only four stakeholders have ever volunteered to be on a committee. Larry making a motion to continue the way we have been going with the committees. Carlos seconds it but wonders about how we are contacting the community. Thinks we should reach out more.

Charlotte says the newsletter will reach many people and things will probably change then.

Hallie – to crowd. Please let us know if you want to participate on a community.

Max – plan to revamp the website and e-mails.

Vote – whether to keep the committees the way they are now.

All present say yes, except the following abstain Terry, Carlos, Mickey, Christelle, Valerie, Rena. Alex and Sharon are absent.

Treasurer’s Report - Vic

Victor- makes motion to combine the categories office operations and office equipment into office operations category. And outreach and postage combining with newsletter. Passes. Unanimous.

Vic- another motion. Meetings column needs to have funds transferred from beautification project. Simple transfer of the funds.

Vic wants feedback from the chairs. Scott has no problem with a transfer.

Motion - Balance the current meetings category from beautification category at the exact dollar amount which is needed for the balancing. Vote. Unanimous approval. Passes.

Checking and Debit card – Transfer whatever is needed to the debit card. Motion to transfer from checking to the debit card the amount needed to cover the projected debit card expenses. Seconded.  Unanimous – yes. Passes.

We are limited in how much we can spend by check and by credit card.

Board member comments

Hallie will send all contact info. Via e-mail to the councilmembers so we have phone numbers, e-mail addresses, etc..

Scott – shows us the t-shirts.

Terry – Neighborhood Assn. has chosen the citizens of the year.

Committee Reports:

Sharon – We can provide an escort to your car if you need it.

Carlos – Mayoral debate update. Letters went out to top six fundraising candidates. SFV Bar Assoc. would like to be involved in the activity. Hahn has said he will not show up for the debate. There will be a chair with his name on it at the debate if he doesn’t come.

Terry – wants to know if ad hoc nonprofit is going to meet, and Lloyd says yes.

Event Planning Committee presentation by Scott – Write letters about transients.  Send to a committee. We will send the issue to Government Relations Committee.

We had a planting. Applause. Wants to do one per month.

Shirts – we didn’t get enough large sizes and wants more money to buy them.

Hallie says we can’t make a motion cause it is not on the agenda. It will be on the agenda for the next general meeting.

Mickey – Holiday party. Color flyers created to give to local businesses. We can all take some to give out. Barbara will translate the flyer into Spanish if we want it.

Barbara – booths for children, arts and crafts, face painting. If we know of high school kids who want community service hours, this is a good way to get these hours. We need them to run the booths.

Larry – looking for choirs or musical acts.

Terry – food for the party. Working with super kosher. Lot of different ethnicities. We are getting two types of finger foods from each place.

Charlotte – suggests vegetarian options for the party.

Communication Committee Report by Max – Newspaper and the budget. His committee has done a lot and the newsletters will arrive soon. Preliminary estimates for newsletter were not accurate. Motion to transfer "approximately $1000, as needed" to cover the added expenses.  We're still not sure of the total, but we needed, and got, Council approval for whatever the extra expenses will be.$1000 into communication for the newsletter. Seconded. Friendly amendment is that the money will come from beautification category. Approved. Unanimous.

Government Relations Committee presentation by Charlotte – Motion to pass the Form 700 letter with friendly amendment that it will go out to Neighborhood and Educations Committee in addition to Wendy Greuel. Passes unanimously.

Charlotte explains about Guerdon Stuckey meeting, Brown Act information, sex offender list information. 

Letter regarding Eyes on the Neighborhood. Motion to accept and give to anyone that wants it. Passes unanimously.

Land Use and Planning Committee Presentation by Lloyd – JPL presentation tonight. Q conditions.

Carlos makes presentation on Q conditions and pamphlet.

Bylaws Committee Presentation by CarlosThe final bylaws from tonight are at the end of these Minutes.

We will take each item point by point as we did last time. Each member will have two minutes per item and can speak twice on the item. Motion and unanimous approval for this.

Article V. 1. Motion to change to “25” not “24.” All other changes remain in this section. Unanimous approval.

2a. Motion to pass with changes. Passed with 13 yes votes. No votes are Martin, Valerie and the abstains are Max and Shawn. Scott did not vote; he had left the meeting completely at this point.

2b. Motion to accept with the change. Passes with 15 yes votes. There are not any “no’ votes. Abstains are Max, Larry, Valerie,.

2c, d and f. Motion to accept with changes. This passes unanimously.

2 f. Motion to accept this with friendly amendment. This passes with 14 yes votes. “No” votes are Terry, Charlotte. Valerie was not present for this vote. She has now left the meeting.

2 g. Motion to pass this with changes. Passes unanimously.

2 h. Motion to delete this entire item and replace it with item d ii on Charlotte’s draft. This passes unanimously.

2 i. Motion to omit this entirely. This passes. All yes, except Carlos abstains.

2 j. Motion to pass this with change of omitting the second sentence. This passes. Everyone says “yes,” except Terry, Rena and Abby say “no.”

2 k. Motion to pass this with the changes. This passes unanimously.

3. Motion to accept this. It passes unanimously.

4. Motion to accept this. It passes unanimously.

5. a – c  Motion to pass this with friendly amendment. Everyone says “yes,” except Abby says “no.”

5 d. Motion to pass with changes. It passes unanimously.

6. a Motion to pass. It passes unanimously.

6. d. Motion to pass. It passes unanimously.

6. e. Motion to pass. It passes unanimously.

7 a. Motion to pass. It passes unanimously.

7 b. Motion to pass. It passes unanimously.

7 c, d. Motion to pass with changes. This passes unanimously.


Everyone is reminded to attend the GVGC Xmas party on Dec. 18, 2004.

Next General meeting is on January 3, 2005.

Meeting ends.






1.      Board Members shall be elected from Community Stakeholders on an Election Day to be held within 30 days after each annual meeting. The Board shall consist of no more than twenty-five voting Board Members. The allotted board seat in a given category will be filled with a Community Stakeholder who is eligible in that category by either open elections or by caucus as designated below.  Any individual representing a group or association must be designated by appointment or election by that organization. Board Members shall be from the following Community Stakeholder categories:



            a. Homeowners                        1 Board Member from each of the Areas 1-6    Elected



b. Resident Occupants              1 Board Member from each of the Areas 1-6    Elected



            c. Merchants/Businesspersons/Commercial Property Owners

                                                            1 Board Member from each of the Areas 1-6             Elected



            Definition: Merchant/Business Representatives:

            Owner/employee of retail, wholesale, industrial or service business located within the community grid area on commercially zoned property. 


Definition: Commercial Property Owner:

Owner/owner's representative   of income property within the Council area used for residential rental (including single family residence used exclusively as income producing property or multi-family housing), retail stores, offices, service businesses, industrial facilities or any other recognized commercial use.


            d. Schools:                           1 Board Member              At-large                            Caucus


            e. Religious Institutions          1 Board Member              At-large                            Caucus


            f. Youth (age 16-19)            1 Board Member elected annually  At-large            Elected



Definition: Youth, aged 16-19, who lives, works or owns property within the Council area.


            g. Other Community Stakeholder

                                                            2 Board Members              At-large                           Elected                           



            Definition: Other Community Stakeholder

Any Community Stakeholder who is outside the criteria of the above-listed Community Stakeholder categories ((Homeowners, Resident Occupants, Merchant/Businesspersons/Commercial Property Owners, Schools, Religious Institutions, Youth) including, but not limited to, the homeless, workers in home based businesses, religious or educational institutions and community organizations.


h. Community Organizations

Only organizations that do not qualify under the categories of Schools or Religious Institutions are eligible. Each organization will select their representative.    

                                                2 Board Members              At-large                            Caucus


            Definition: Community Organizations:

For the purposes of selecting one of their members as a Board Member candidate, a community organization must meet all of the following criteria:


1.         Be classified as a non-profit tax-exempt organization as defined in IRS Code 501( c ).This category only includes those organizations whose membership is not based on residency or homeownership.


2.         Have carried out activities that involve the Community Stakeholders served by the Greater Valley Glen Council during the last twelve months immediately preceding the election for the Board.


3.         The organization maintains its principal office or headquarters within the area served by the Council or a majority of the Organization's activities and meetings occur within the area served by the Council, or a majority of the persons affiliated with the organization are Community Stakeholders of the Greater Valley Glen Council.


2.  The Board shall be governed by the following rules:

       a.  Exempting the youth category which shall be elected annually, all other Board Members shall serve a term of two years beginning in the election of 2006.  In the election of 2005, 12 of the Board Members shall be elected for one year whether in a general election or by caucus unless otherwise specified in the bylaws and the others for two years.  Thereafter, beginning in 2006, only 12 of the seats shall be up for election on any given year.  Elections shall be held annually.  Each Board Member shall then serve a two-year term beginning in 2006 and each seat shall be up for election every other year. The word "election" shall include all elections and caucus'.

                      i. Homeowners Board Members and Merchant/Businessperson/Commercial Board Members shall be elected in odd numbered years. These Board Members shall be elected to two (2) year terms, starting in 2005.

                      ii. Resident Board Members, Other category Board Members, and Board Members representing Religious, Educational, and Community Organizations shall be elected to a one (1) year term in 2005 and two (2) year terms thereafter.

                        iii. Youth Board Member shall be elected annually.

b.       Any member of the Board may nominate a person to any vacancies. The appointment must be confirmed by a majority vote of the Board Members.  Appointed Board Members shall meet the same eligibility requirements that apply to the position they would fill, as are required of elected Board Members.


c.               If the Board is unable to fill a vacancy, the process for filling the vacancy will continue with each regular meeting thereafter until the time such 

          vacancy is filled.


d.        No Board Member shall serve on the Board for more than three consecutive full terms without being off the Board for at least two years.


e.       The seat of any Board Member who fails to attend three (3) regular Board meetings in any six (6) month period shall be deemed forfeited and vacant and shall be notified in writing of their removal from the board, effective immediately.


f.          No Board Member shall speak or write on behalf of the Greater Valley Glen Council on matters of policy if they do not have the prior authorization of the Board to do so. Membership on a committee does not grant the member authority to speak for the council on matters of policy without prior authorization. This provision shall not be interpreted to infringe on any person’s right to free speech.


g.         No Board Member shall utilize the city seal for his/her personal use or in communications by individuals expressing personal opinions. The purpose of the seal is to indicate that official city business is being conducted and any other use is only permissible with prior permission from the City Clerk or the administration of the Department of Neighborhood Empowerment (DONE).


h.         Board Members may endorse, support, or otherwise exercise his or her 1st Amendment rights with respect to any political position or candidate, provided that he or she does not represent that such endorsement or support constitutes the official position of the Board, unless it has been so adopted by the Board.


j.         No past Board Member shall use their former title in a way that indicates or suggests current membership on the Board.   


k.         In the event of an alleged violation of these bylaws, the Board shall refer the matter to the grievance committee. 



3.  The powers of the Board shall be those usually consistent with the operation of an organization including, but not limited to; management of fiscal affairs, the deliberation of issues and establishment of the Greater Valley Glen Council’s position on issues relevant to its Community Stakeholders through communication with the membership, the dissemination and implementation of such positions, and evaluations of persons employed by the Greater Valley Glen Council.


4.  Restrictions and Ethics:


a.         All Board Members will comply with the City's Ethics provisions and abide by all applicable laws of the local, state and federal government.


b.         No elected government official may serve as Board Members.


c.         All Board Members must comply with the Bylaws of the Council.


d.          No Board Members will be permitted to vote by proxy.


e.         Board Members shall comply with the Ralph M. Brown Act as required by law.


f.          All Board Members will comply with the financial disclosure required by the City of Los Angeles.



5. Resignation & Removal:


a.      Any Board Member may resign at any time by delivering a written resignation to the President or Secretary of the Board or a verbal resignation at a Board meeting and reflected in the minutes, and said resignation shall be effective as of the date of receipt. 


b.      Any Board Member holding one of the four Officer positions or the chairperson of a committee may resign their position at any time by delivering a written resignation to the President or Secretary of the Board or a verbal resignation at a Board meeting and reflected in the minutes.  The resignation shall be effective as of the date of receipt and shall not constitute resignation as a Board Member.


c.   Any Board Member who becomes ineligible for the following reasons shall have their seat automatically vacated: Board Member elected to public office or who no longer meets the definition of a Community Stakeholder in the category they represent (including but not limited to a resident/homeowner Board Member who moves out of the Greater Valley Glen Council area they represent).


d.   A Board Member may be removed  by the submission of a written petition that (1) describes the Board Member to be removed  (2) describes in detail the reason for removal and (3) includes the signature of 75 Community Stakeholders within their category and/or area as it may apply. The Secretary shall then have the matter placed in the agenda for a vote of the Board Members at the next regular meeting of the Board. A vote of No Confidence by two-thirds of the Board Members shall be necessary to remove the Board Member forthwith. The Board Member that is the subject of the removal shall not take part in the vote on this matter, but will be allowed to speak at the meeting to the Board Members prior to the vote. If a quorum of Board Members is not present to take the vote on removal, the matter shall be placed on the agenda for the next regular meeting, and every meeting thereafter, until such time as a vote is taken.


6.  Meetings:


a.         The Board will meet monthly.  The meetings will be held on the first Monday of  the month except when a holiday interferes.


b.        The Board can be called into Special Session with proper notice (a minimum of 24 hours) by the President or Vice President or by a quorum of the Board.


c.         Robert’s Rules of Order Revised shall decide all question of normal order not otherwise provided for by the Greater Valley Glen Council Bylaws.


d.         A quorum for the transaction of business at any meeting of the Board shall be defined as a majority of the Board Members.  In arriving at the determination of whether there is a quorum present, the Board must take into account any absent Board Members, but need not take into account any vacated or eliminated seats.

An Official Action may be taken by majority vote of those Board Members present. In no case shall the quorum be less than ten Board Members.


e.         All items for the agenda must be submitted to the President or Secretary (by Community Stakeholders and/or Board Members) a minimum of 96 hours in advance of any meeting concerning the Greater Valley Glen Council. The President or Secretary will post or will cause to be posted the agenda 72 hours in advance of all meetings in compliance with the Ralph M. Brown Act.


f.          All meetings will be conducted in accordance with the Brown Act.   


7.   Committees:


a.       The President may establish or dissolve committees as deemed necessary to facilitate and further the intent of the Greater Valley Glen Council and each shall be confirmed by a majority vote of the Board. Each committee will include at least one Board Member.


b.      The President shall have the sole authority to establish a temporary ad-hoc committee.


   c.      All committee work must be reported to the Board and no action can be taken without a vote by the Board.


      d.      The President shall appoint the Chairperson of all committees. All Committee Chairpersons shall be members of the Board. The President shall nominate committee chairpersons, and each nominee shall be confirmed by a majority vote of the Board.  A Committee Chairperson may be removed by a majority of the Board.