CHARLOTTE LAWS - DREAM AND ACHIEVE TOGETHER
THESE ARE GREATER VALLEY GLEN COUNCIL BYLAWS
To Go to the OLD GREATER VALLEY GLEN BYLAWS
To Go to Main Greater Valley Glen Council Website
THE GREATER VALLEY GLEN COUNCIL BYLAWS
Objectives and Policies
VIII: Bylaw Amendments
& Motions for Reconsideration
IX: Annual Meetings
ARTICLE I: NAME
The name of the organization shall be “The Greater Valley Glen Council” (GVGC).
1. The Council’s geographic area shall be all of Valley Glen and surrounding areas as described herein. On the west, Hazeltine Avenue from Burbank Boulevard to Vanowen Street. At Vanowen Street, the boundary runs east to Woodman Avenue, then North to Sherman Way. At Sherman Way, the boundary runs east to the Tujunga Wash, then south along the Tujunga Wash to Vanowen Street. At Vanowen Street, the boundary runs east to Hollywood Freeway. The boundary then runs south along the Hollywood Freeway (170) to Burbank Blvd. At Burbank Boulevard, the boundary runs west to Hazeltine Avenue. The area will be divided into six sub-areas (hereinafter referred to as “areas”). The area boundaries were determined according to major streets and roughly equal landmass population. By using major streets as area boundaries, this offers easy reference to Community Stakeholders to determine their area.
The area boundaries are as follows:
1: North of Oxnard Street to Vanowen Street. East of Hazeltine Avenue to
2: North of Victory Boulevard to Sherman Way. East of Woodman Avenue to the
3: North of Victory Boulevard to Vanowen Street. East of the Tujunga Wash to
the Hollywood Freeway (170).
4: North of Burbank Boulevard to Oxnard Street. At Woodman Avenue, North to
Victory Boulevard. East of Hazeltine Avenue to Fulton Avenue.
5: North of Oxnard Street to Victory Boulevard. East of the Fulton Avenue to
Whitsett Avenue. At Whitsett Avenue, North of Erwin Street to Victory
Boulevard and East to the Hollywood Freeway (170).
6: North of Burbank Boulevard to Oxnard Street. At Whitsett Avenue, North of
Burbank Boulevard to Erwin Street. East from Coldwater Canyon Boulevard to the
Hollywood Freeway (170).
map attached as Exhibit A)
Greater Valley Glen Council membership is open to all Community Stakeholders.
A Community Stakeholder is anyone who lives, works, or owns property in the
Greater Valley Glen Council area. In
addition, Community Stakeholders include those who participate in educational
institutions, religious institutions, and community organizations.
IV: OBJECTIVES & POLICIES
1. The Council shall seek to enhance the economic vitality and
quality of life of the community, to preserve and enhance its character,
and prevent its deterioration.
2. Methods to achieve objectives:
a. Identify issues affecting the
community, gather information concerning these issues and serve as a forum for
the discussion of such issues.
Strive to reach general agreement among
the Community Stakeholders concerning the community’s issues and priorities.
Seek resources that will benefit the community.
d. Foster cooperation between
community organizations, area businesses and institutions.
e. Serve as a link between the
community, its elected representatives and government agencies. Advise and
advocate Community Stakeholders’ concerns and priorities to other elected
To prohibit discrimination against any
individual or group in our operations on the basis of race, religion, color,
creed, national origin, ancestry, sex, sexual orientation, age, disability,
marital status, income or political affiliation.
The Greater Valley Glen Council will
establish procedures for communicating with all the Community Stakeholders on
a regular basis in a manner ensuring that the information is disseminated
evenly and in a timely manner.
To utilize the Early Notification
System to inform our Neighborhood Council of matters involving the City of Los
Angeles and our community in a way that is tailored to provide opportunities
for involvement in the decision-making process.
V: THE BOARD
Board Members shall be elected from Community Stakeholders on an Election Day
to be held within 30 days after each annual meeting. The Board shall consist
of no more than twenty-five voting Board Members. The allotted board seat in a
given category will be filled with a Community Stakeholder who is eligible in
that category by either open elections or by caucus as designated below.
Any individual representing a group or association must be designated
by appointment or election by that organization. Board Members shall be from
the following Community Stakeholder categories:
1 Board Member from each of
the Areas 1-6
Resident Occupants –
Member from each of the Areas 1-6
Merchants/Business Representatives –
4 Board Members
of retail, wholesale, industrial or service business located within the
community grid area on commercially zoned property.
Commercial Property Owners -
Commercial Property Owners:
representative of income property within the Council area used for residential
rental (including single family residence used exclusively as income producing
property or multi-family housing), retail stores, offices, service businesses,
industrial facilities or any other recognized commercial use provided that the
person does not reside on the property.
Religious Institutions -
1 Board Member
Youth, age 16-19, who lives, works, owns property or attends school within the
Community Stakeholder -
2 Board Members
Other Community Stakeholder
Community Stakeholder who is outside the criteria of the above-listed
Community Stakeholder categories (Homeowners, Resident Occupants,
Merchant/Business Representatives, Commercial Property Owners, Schools,
Religious Institutions, Youth) including, but not limited to, the homeless,
workers in home based businesses, religious or educational institutions and
Community Organizations -
organizations that do not qualify under the categories of Schools or Religious
Institutions are eligible. Each organization will select their representative.
2 Board Members
Elected by Caucus
the purposes of selecting one of their members as a Board Member candidate, a
community organization must meet all of the following criteria:
1. Be classified as a non-profit tax-exempt organization as defined in
IRS Code 501(c). This category only includes those organizations not based on
residency or homeownership.
Have carried out activities that involve the Community Stakeholders served by
the Greater Valley Glen Council during
the last twelve months immediately preceding the election for the Board.
3. The organization maintains its principal office or headquarters
within the area served by the Council or a majority of the Organization's
activities and meetings occur within the area served by the Council, or a
majority of the persons affiliated with the organization are Community
Stakeholders of the Greater Valley Glen Council.
2. The Board shall be governed by the following rules:
Exempting the youth category which shall be elected annually, all other
Board Members shall serve a term of two years beginning in the election of
2006. In the election of 2005, 12
Board Members shall be elected for one year and 12 Board Member for two years,
whether by General Election or Caucus, unless otherwise specified in the
By-laws. Thereafter, beginning in 2006, only 12 of the seats shall be up for
election on any given year. Elections
shall be held annually. Elections
shall be held annually. Each Board Member shall then serve a two-year term
beginning in 2006, and each seat shall be up
for election every other year. The
Board or a committee appointed by the Board shall determine the voting
Homeowners Board Members and Merchant/ Business Representatives and
Commercial Board Members shall be elected in odd numbered years.
These Board Members shall be elected to two (2) year terms, starting in
Resident Board Members, Other Category Board members, and Board Members
representing Religious, Educational, and Community Organizations shall be
elected to a one (1) year term in 2005 and two (2) year terms thereafter.
Youth Board Member shall be elected annually.
Any member of the Board may nominate a person to any
The appointment must be confirmed by a majority vote of the Board Members. Appointed Board Members shall meet the same eligibility
requirements that apply to the position they would fill, as are required of
elected Board Members.
c. If the
Board is unable to fill a vacancy, the process for filling
the vacancy will continue with
each regular meeting
the time such vacancy is filled.
No Board Member shall serve on the Board for
more than three consecutive full terms without being off the Board for at
least two years.
e. The seat of any Board Member who fails to
attend three (3) regular Board meetings in any six (6) month period shall be
deemed forfeited and vacated and shall be notified in writing of their removal
from the board, effective immediately.
No Board Member shall speak or write on behalf of the Greater Valley
Glen Council if they do not have the prior authority of the Board to do so.
Membership on a committee does not grant the member authority to speak for the
council on matters of policy without prior authorization. This provision shall
not be interpreted to infringe on any person’s right to free speech.
No Board Member shall
utilize the city seal for his/her personal use or in communications by
individuals expressing personal opinions. The purpose of the seal is to
indicate that official city business is being conducted and any other use is
only permissible with prior permission from the City Clerk or the
administration of the Department of Neighborhood Empowerment (DONE).
The powers of the Board shall be those usually consistent with the
operation of an organization including, but not limited to; management of
fiscal affairs, the deliberation of issues and establishment of the Greater
Valley Glen Council’s position on issues relevant to its Community
Stakeholders through communication with the membership, the dissemination and
implementation of such positions, and evaluations of persons employed by the
Greater Valley Glen Council.
Restrictions and Ethics:
All Board Members will comply with the
City's Ethics provisions and abide by all applicable laws of the local, state
and federal government.
No elected government official may serve as Board Members.
Board Members must comply with the Bylaws of the Council.
Board Members will be permitted to vote by proxy.
Members shall comply with the Ralph M. Brown Act as required by law.
Board Members will comply with the financial disclosure required by the City
of Los Angeles.
Resignation & Removal:
Any Board Member may
resign at any time by delivering a
written resignation to the President or Secretary of the Board or by
verbal resignation at a Board meeting and reflected in the minutes. Said
resignation shall be effective as of the date of receipt or verbal
b. Any Board Member holding one of the four Officer positions or the chairperson of a committee may resign their position at any time by delivering a written resignation to the President or Secretary of the Board or by verbal resignation at a Board meeting and reflected in the minutes. The resignation shall be effective as of the date of receipt or verbal announcement and shall not constitute resignation as a Board Member.
Any Board Member who becomes ineligible for the following reasons shall have
their seat automatically vacated: Board Member elected to public office or who
no longer meets the definition of a Community Stakeholder in the category they
represent (including but not limited to a resident/homeowner Board Member who
moves out of the Greater Valley Glen Council area they represent).
d. A Board Member may be removed
by the submission of a written petition that (1) describes the Board
Member to be removed (2) describes in detail the reason for removal and (3)
includes the signature of 75 Community Stakeholders within their category
and/or area as it may apply. The Secretary shall then have the matter placed
on the agenda for a vote of the Board Members at the next regular meeting of
the Board. A vote of No Confidence by two-thirds of the Board Members shall be
necessary to remove the Board Member forthwith. The Board Member that is the
subject of the removal shall not take part in the vote on this matter, but
will be allowed to speak at the meeting to the Board Members prior to the
vote. If a quorum of Board Members is not present to take the vote on removal,
the matter shall be placed on the agenda for the next regular meeting, and
every meeting thereafter, until such time as a vote is taken. The Board will
consult with its legal counsel, the Office of the City Attorney, through this
The Board will meet monthly. The meetings will be
held on the first Monday of the month except when a holiday interferes.
Board can be called into Special Session with proper notice (a minimum of 24
hours) by the President or Vice President or by a quorum of the Board.
Rules of Order Revised shall decide all question of normal order not otherwise
provided for by the Greater Valley Glen Council Bylaws.
d. A quorum for the transaction of
business at any meeting of
the Board shall consist of 13 Board Members. An Official Action may be
taken by majority vote of those Board Members present.
e. All items for the agenda must be
submitted to the President or Secretary (by Community Stakeholders and/or
Board Members) a minimum of 96 hours in advance of any meeting concerning the
Greater Valley Glen Council. The President or Secretary will post the agenda
or will cause the agenda to be posted 72 hours in advance of all meetings in
compliance with the Ralph M. Brown Act.
All meetings will be conducted in accordance with the Brown
may establish or dissolve committees as deemed necessary
to facilitate and further the intent of the Greater Valley Glen Council and
each shall be confirmed by a majority
of the Board. Each committee will include at least one Board Member.
shall have the sole authority to establish a
temporary ad-hoc committee.
c. All committee work must be reported to the Board and the
Board can take no action without a vote.
The President shall appoint the Chairperson of all committees.
Committee Chairpersons shall be members of the Board.
President shall nominate committee chairpersons, and each
shall be confirmed by a majority vote of the Board.
Committee Chairperson may be removed by a majority vote of
1. The Greater Valley Glen Council consists of the following
a. The PRESIDENT shall be the Chief
Administrator and Executive Officer of the Greater Valley Glen Council. The
President shall preside over all meetings of the Greater Valley Glen Council.
b. The VICE PRESIDENT shall, in the
absence of the President, function as the presiding Officer and shall carry
out the duties and responsibilities of the President.
c. The SECRETARY shall be
responsible for the minutes of all meetings of the Officers, the Board
Members, and the general membership, and for all notices issued by and for the
Greater Valley Glen Council.
d. The TREASURER shall be
responsible for verification and review of all council funds, accounts of
receipts and disbursements belonging to the Greater Valley Glen Council,
written monthly financial report to be made available to the public at the
monthly meetings and a written annual financial report to be made available to
the public at the Annual Meeting.
2. Election of Officers:
Board Members shall elect Officers from among their members at the first
regular meeting of the Board following the election. Officers shall be elected
by a majority vote. Officers may
be removed from their elected office by a 2/3 vote of the Board.
The term of an Officer shall be for one year.
Officer may hold the same office for a maximum of two consecutive years or
serve as an Officer in any of the four Officer positions for a maximum of
three consecutive years. After an interval of
two years, the Board Member shall be eligible to seek office again.
ARTICLE VII: FINANCIAL ACCOUNTABILITY
Greater Valley Glen Council shall keep a book of accounts according to
generally accepted accounting principles and in compliance with Department of
Neighborhood Empowerment (DONE) guidelines.
VIII: BYLAW AMENDMENTS &
MOTIONS FOR RECONSIDERATION
These Bylaws may be amended by a two-thirds vote of the Board or by a majority
vote of 75 Community Stakeholders present at any meeting, with prior notice,
as long as appropriate notice of the agenda has been given.
Thereafter, any adjustment or amendment shall be submitted to the
Department of Neighborhood Empowerment (DONE) for review and approval by that
Department in accordance with Article V § 3 of the “Plan For A Citywide
System of Neighborhood Councils.”
Reconsideration. The Board may reconsider and amend its action on items listed
on the agenda if that reconsideration takes place immediately following the
original action or at the next regular meeting. The Board shall (1) make a
motion for reconsideration and if approved, (2) hear the matter and take an
action. If the motion to reconsider an action is to be scheduled at the next
meeting following the original action, then two items shall be placed on the
agenda for that meeting: (1) A motion for reconsideration on the described
matter and (2) a (proposed) action should the motion to reconsider be
approved. A motion for reconsideration can only be made by a Board Member who
has previously voted on the prevailing side of the original action taken. If a
motion for reconsideration is not made on the date the action was taken, then
a Board Member on the prevailing side of the action must submit a memorandum
to the Secretary identifying the matter to be reconsidered and a brief
description of the reason(s) for requesting reconsideration at the next
regular meeting. The memorandum must be submitted to the Secretary or
President a minimum of 96 hours
prior to the meeting at which the Board Member wants the matter to be heard.
The aforementioned shall all be in compliance with the Brown Act.
1. All meetings shall comply with all applicable laws, including
the Ralph M. Brown Act. Members shall hold an Annual Meeting for
identification of issues, and a presentation of a financial statement and
annual report. The following
applies to this meeting:
The Board shall hold an Annual Meeting of the community the first
Monday of the month preceding the annual elections, unless a holiday
conflicts, in which case the meeting will be held on the second Monday of the
month at a location within the Greater Valley Glen Council’s area
Notice of the time, date and place of the Annual Meeting shall be
posted at the locations listed in our public notice location log as submitted
with the certification application. A copy of notice for all annual meetings
shall be provided to the Department of Neighborhood Empowerment (DONE).
X: GRIEVANCE PROCEDURE
written complaint regarding the Greater Valley Glen Council shall be submitted
to the Board. The Board will than refer the matter to an ad hoc grievance
panel comprised of 5 Community Stakeholders randomly selected by the Council
Secretary from a list of Community Stakeholders who have expressed an interest
in serving on such a panel. The Secretary will coordinate a time and place for
the panel to meet with the person(s) submitting a grievance and to discuss
dispute resolution. Thereafter, a panel member shall prepare a written report
within two (2) months to be forwarded by the Secretary to the Board outlining
the panel's recommendations for the resolving the grievance. The matter shall
be heard at the next regular meeting of the Board pursuant to the Brown Act.
formal grievance process is intended to address matters involving procedural
disputes, e.g., the Board's failure to comply with Board Rules or these
Bylaws, or its failure to comply with the Plan, local ordinances and/or state
and federal law. If the grievance cannot be resolved through the grievance
process then the complainant has the right to appeal to the Department of
Neighborhood Empowerment (DONE), per Article 5 § 4 of the “Plan For A
Citywide System of Neighborhood Councils.”
ARTICLE XI: ELECTIONS
Regular elections of Board Members
shall occur in March 2005 and annually thereafter.
Board Members shall hold their first meeting as a sworn Board on a
separate meeting Day.
The Board shall establish an Election
Committee to draft procedures and determine the date of the annual Election
Day. The election procedures and
election date must be approved by a majority vote of the Board Members.
c. Any meetings held to facilitate the election process shall be
held in compliance with the Brown Act.
All Community Stakeholders of the
Greater Valley Glen Council over the age of sixteen are eligible to vote.
There shall be no proxy votes.